La Verne Municipal Code Ch. 13.40 Informal Public Construction Bidding

A. It is in the public interest for the city to elect to become subject to the uniform public construction cost accounting procedures adopted by the California Uniform Construction Cost Accounting Commission pursuant to Public Contract Code Section 22000 et seq. (Part 3, Chapter 2).

B. Performance of city public works projects in accordance with the procedures will enable the city to perform public works projects with its own forces and/or by contracts awarded through informal bidding procedures when it is in the best interests of the city to do so.

C. It is the intent of the city council that this chapter govern the selection of contractors by the city through informal bidding procedures, in accordance with Public Contract Code Section 22034.

(Ord. 754 § 1, 1988)

The director of public works is empowered to award informal contracts in accordance with this chapter.

(Ord. 754 § 1, 1988)

A. The director of public works shall develop a list of qualified contractors eligible to submit bids on informal contracts awarded by the city. In developing the list, the director of public works shall obtain from the Contractor's State License Board, and from construction trade associations in the county, names and addresses of qualified contractors located in the county.

B. The list shall be organized in accordance with the license classifications of the Contractor's State License Board.

C. The director of public works shall publish annually, in those construction trade journals identified by the California Uniform Construction Cost Accounting Commission in accordance with Public Contract Code Section 22036, notice that the city has elected to become subject to the uniform public construction cost accounting procedures and that it maintains a list of contractors qualified to submit bids on informal contracts. The notice shall also specify the city office a qualified contractor may contact for information necessary to be included on the list.

D. Any licensed California contractor may upon request be added to the list at any time.

E. The director of public works shall develop and provide to contractors applying for inclusion on the list a simplified form requesting the applicant's name, address, and California contractor's license number and classification.

(Ord. 754 § 1, 1988)

The city council hereby delegates to the director of public works authority to prepare and adopt plans, specifications and working details for all informal contracts, and directs the director of public works to develop plans, specifications and working details necessary to enable a qualified contractor to perform the work required for each informal contract awarded.

(Ord. 754 § 1, 1988)

A. The director of public works shall identify all city public works projects in excess of the monetary lists imposed by law for work performed on projects with the city's own forces and less than the amount which requires performance by contracts awarded after formal bidding, and shall accomplish such identified projects by informal contract.

B. Projects shall not be split to avoid any of the bidding requirements contained in the Uniform Public Construction Cost Accounting Act, Public Contract Code Section 22000 et seq.

C. The director of public works shall mail notices inviting informal bids to all contractors on the list of qualified contractors identified for the category of work being bid, and to all construction trade journals identified by the California Uniform Construction Cost Accounting Commission pursuant to California Public Contract Code Section 22036.

D. The director of public works shall complete the mailing of notices inviting informal bids, as required by this section, not less than ten calendar days before bids are due.

E. The notice inviting informal bids shall describe the project in general terms, shall state how to obtain more detailed information about the project, and shall state the time and place for the submission of bids. The notice must comply with Public Contract Code Section 22037.

(Ord. 754 § 1, 1988)

At the time provided in the notice inviting informal bids, the director of public works shall open all bids timely received and shall award a contract to the lowest responsible bidder. If two or more bids are the same and lowest, the director of public works shall award the contract by drawing lots. If no bids are received, the director of public works may solicit informal bids again, or perform the work by city forces, as he/she determines to be in the best interest of the city.

(Ord. 754 § 1, 1988)

The city council delegates to the city manager the power to declare a public emergency, as defined in Public Contract Code Section 22035, and authorizes the city manager to direct the director of public works to accomplish repairs and/or replacements as permitted by that section. Work shall be performed without the benefit of informal or formal bidding only so long as necessary to permit the continued conduct of essential city operations or services or to avoid danger to life or property. The city manager shall provide a full report on the emergency and work performed, at the next meeting of the city council, at which time the city council will determine appropriate action in accordance with Public Contract Code Section 22035, including but not limited to, whether work should continue without the benefit of informal or formal bidding.

(Ord. 754 § 1, 1988)