Gilroy Municipal Code § 2.1 Administrative organization

The governmental forces of the city shall be organized into the following departmental and official categories and the head of each department or office shall be known by the respective title as shown:

(Ord. No. 2005-24, § 1, 11-21-2005)

The heads of the various departments established by this chapter shall have the following general powers, duties and responsibilities:

(1) To organize the department into divisions in such a manner as to efficiently perform the functional responsibilities allocated. For this purpose, the department head may create such sections and subunits within such division as deemed necessary.

(2) To make recommendations regarding recruiting, disciplining and discharging of departmental personnel in accordance with the personnel rules and regulations of the city.

(3) To transfer or reallocate personnel from one division to another in accordance with the personnel rules and regulations of the city.

(4) To keep correct attendance records on each employee for payroll purposes, and to submit such other information as required for the proper maintenance of individual personnel records, including leaves of absence, job efficiency and personal conduct.

(5) To administer the departmental budget and permit no purchase requisitions to be issued or other expense incurred, unless an appropriation therefor has been duly authorized.

(6) To attend meetings of the council when required.

(7) To attend meetings of their respective boards and commissions.

(8) To carry on an active public relations program for their respective services.

(9) To promulgate and administer internal rules and regulations for the proper conduct of personnel and the efficient handling of the department’s duties and functions.

(10) To discharge such other duties as may be assigned by the city administrator or required by the ordinances, resolutions or official orders of the city council.

(Ord. No. 2005-24, § 1, 11-21-2005)

The following commissions are established by the Charter:

(Ord. No. 2005-24, § 1, 11-21-2005)

All members of the commissions shall meet all qualifications for membership and shall serve such terms as are established by the Charter.

(Ord. No. 2005-24, § 1, 11-21-2005)

In addition to the powers and duties of the individual commissions as outlined in the Charter, the commissions shall have the following general powers, duties and responsibilities:

(1) To utilize all appropriate techniques in crystallizing and testing public sentiment on major public issues in their respective fields.

(2) To hold official hearings as requested by the city council.

(3) To advise and recommend on city policies and procedures pertinent to their respective activities and functions.

(4) To support and adhere to all city policies promulgated by the council, and to establish interim policies in the absence of such city policies.

(5) To provide information and promote good public relations between the city and the general public.

(6) To perform such other related functions as may be assigned by the city council.

(Ord. No. 2005-24, § 1, 11-21-2005)

The various commissions may utilize the services of the appropriate city departmental personnel in carrying out their respective functions subject to the administrative control of the department head assigned to that commission.

(Ord. No. 2005-24, § 1, 11-21-2005)

(a) The policies of the city shall be adopted by resolution or formal motions of the city council upon the advice and recommendation of the city administrator.

(b) In the absence of council policy, the city administrator may establish an interim policy pending the formal action of the city council on the subject.

(Ord. No. 2005-24, § 1, 11-21-2005)

Officials of the city designated by the council shall be bonded with statutory public official’s bonds, which shall include faithful performance provisions or conditions, in such amounts as may be set forth from time to time by council resolution.

(Ord. No. 2005-24, § 1, 11-21-2005)

The bond required by the preceding section shall be so written as to include provisions constituting a “public employees’ honesty blanket position bond” in such amounts and covering such officers and employees in all city offices and departments as may be designated by the council.

(Ord. No. 2005-24, § 1, 11-21-2005)

All bonds specified in sections 2.8 and 2.9 shall indemnify the city against loss up to the penal sum of the bond relating to such loss, and the premium on the bond shall be paid by the city. All bonds shall be executed by a responsible corporate surety whose financial standing and qualifications shall be approved by the city administrator.

(Ord. No. 2005-24, § 1, 11-21-2005)