CAEB — Filing, Signing and Verifying Documents by Electronic Means

Source: https://www.caeb.uscourts.gov//documents/forms/generalorders/GO.03-04.pdf

Sparse pages use OCR; original PDF remains authoritative.

Co Oo ON Oa kk WO DY = hw Mw Y NY NY NY NY N BP se Besse ste Fes r-z sa on Oa BR WN |= OC O© AN DOD a FF WwW NH = FILED UNITED STATES BANKRUPTCY COURT EASTERN DISTRICT OF CALIFORNIA OCT 24 2003 UNITED STATES BANKRUPTCY ‘OURT EASTERN DISTRICT OF CALIFORNIA In re FILING, SIGNING, AND VERIFYING DOCUMENTS BY ELECTRONIC MEANS GENERAL ORDER 03-04 WHEREAS Rules 5(e) and 83 of the Federal Rules of Civil Procedure and Rules 5005(a)(2), 7005(e), 9029 and 9036 of the Federal Rules of Bankruptcy Procedure (F.R. Bankr. P.) authorize courts to establish practices and procedures for the filing, signing, and verification of documents by electronic means; and WHEREAS the court has developed an electronic filing system for the filing, signing, and verification of documents by electronic means; IT IS ORDERED that:

1. Electronic Filing Authorized Effective November 3, 2003, all eligible documents in cases and proceedings where the official record of the Courtis the electronic record maintained by the Clerk of Court, may be filed, signed, and verified by electronic means using the court's electronic filing system. Accurrent list of ineligible documents, if any, shall be posted in the electronic filing system “Help” section.
2. Official Record Except as otherwise ordered, the electronic record maintained by the Clerk is the official record of the Court for all eligible documents filed in chapter 7 cases and related proceedings on or after January 2, 2003, and for all eligible documents filed in chapter 13 cases and related proceedings on or after July 1, 2003.
3. User Eligibility, Registration, and Passwords a. Attorneys admitted to the bar of this court (including those admitted pro hac vice) and currently in good standing, attorneys exempt from admission to the bar of this court

oO ON ODO oO R&R WOW DYN & DN MO NY NY HB YO YB YM YM B@ ws & ow Bw ew Bw Bo ow oO oN DOD Oa FF YW SY |= 09D OO ON DO BF WwW ND = (including attorneys authorized to represent the United States and attorneys representing child support creditors as authorized by P.L. 103-394, section 304(g)), U. S. Trustees and their assistants, standing trustees, panel trustees, and others as the Clerk deems appropriate, shall be eligible to receive a log-in username and password to access the electronic filing system. b. To obtain a log-in username and password, each user must complete the registration form and user agreement prescribed by the Clerk. The form shall require the user’s Internet e-mail address. c. Alog-in username and password combination to access the electronic filing system will be assigned to each registered user. The Court reserves the right to change the assigned electronic filing system log-in username periodically. d. All registered users shall maintain a current and active e-mail address and shall promptly advise the Clerk of Court of any changes to the information provided during registration. 4. Unauthorized Use of Password Prohibited a. No person may use a log-in username and password without the permission of the registered user to whom they were issued. Registered users agree to protect the security and confidentiality of their usernames and passwords and to prevent their disclosure to any person other than the registered user’s authorized agent. b. No person shall knowingly use or cause another person to use a registered user’s password unless such person is an authorized member or employee of the registered user's law firm or organization, or other authorized individual empowered to act on behalf of the registered user. Cc. If a registered user believes the security of his or her password has been compromised, the registered user shall notify the Clerk’s Office Automation Help Desk immediately to cancel that password. 5. Filing of Paper Documents a. All registered users of the electronic filing system are expected to file all

oO ON DO oO BR WO DB = Nw MN NY NY NY VY NY MY @ w &@ mw wo Bw ww Bw or on Oo NO TD FF WOW NYS =~ DO WON DH BR WP =& eligible documents electronically in cases and proceedings authorized for electronic filing. b. Once registered, a user may withdraw from participation in the electronic filing system by providing the Clerk’s Office with written notice of the withdrawal. Furthermore, the court can suspend a registered user from the electronic filing system for cause, and this suspension shall be effective upon entry of the Court's order. Upon entry of the order, the Clerk's Office will withdraw the registered user from the electronic filing system, eliminate the registered user's password, and delete the registered user’s name from any applicable electronic service list. 6. Exhibits a. Registered users shall submit in electronic form all documents referenced as exhibits unless the Court orders conventional filing. b. A registered user may submit as an exhibit only those excerpts of the referenced document that are directly germane to the matter under consideration by the Court. Excerpted material shall be clearly and prominently identified as such. Responding parties may timely file additional excerpts they believe are directly germane or the complete document. Users filing excerpts of documents as exhibits under this General Order do so without prejudice to their right to timely file additional excerpts or the complete document, and shall promptly file the full text of the document(s) electronically and provide paper copies to responding parties if requested to do so by the Court or a responding party. 7. Amendments to Petitions, Statements, Schedules, and Lists The amended or new information on electronically filed amendments to the bankruptcy petition, statements, schedules, and lists shall be identified by underlining or, in the case of statements of financial affairs or schedules, by typing an “A” to the right of the amended information. No other method of differentiating or otherwise drawing attention to the amended information is permitted. 8. Time of Electronic Filing a. Documents will be deemed filed as of the date and time stated on the confirmation of submission sent by the court unless the date falls on a weekend or federal

oO OWN OOO RF WO PP = NO DB NY NB NY NY HB NHB NY @= =& & ow Bw mw Ba Bn wn Un oN DO oO FF DW NY = ODO A ND OH BR WO DP = holiday. In this instance, the documentwill be deemed filed at the beginning of business the first business day following the weekend or holiday. b. Filing a document electronically does not alter the filing deadline for that document. Filing must be completed before midnight local (Sacramento, California) time on a business day in order to be considered filed that day. 9. Effect of Electronic Filing a. Adocumentfiled using the court's electronic filing system constitutes a written document or a written paper for the purpose of applying the Federal Rules of Bankruptcy Procedure, the Federal Rules of Civil Procedure made applicable by the Federal Rules of Bankruptcy Procedure, section 107 of the Bankruptcy Code, and the Local Bankruptcy Rules of this Court. b. Electronic submission of a document to the electronic filing system consistent with this General Order, together with confirmation of submission from the court, constitutes filing of the document for all purposes of the Federal Rules of Bankruptcy Procedure and the Local Bankruptcy Rules of this Court. Cc. Entry of the filing on the electronic case management system by Clerk’s Office Staff shall constitute entry of that filing on the docket maintained by the Clerk’s Office pursuant to Fed. R. Bankr. P. 5003. d. When a document has been filed electronically, the official record is the electronic recording of the document as stored by the court, and the filing party is bound by the document as filed. 10. Signatures a. Electronically filed documents must include a signature block that sets forth the electronic filer’s name, complete mailing address, telephone number, e-mail address, and state bar identification number, if any. b. Signature of the Electronic Filer: The log-in username and password required to access the electronic filing system shall serve as the electronic filer’s signature on all electronic documents filed with the court. They shall also serve as a signature, with the same

oO ON OO oO fF WO DY = MN NM NY DY NHB NY NY NHB MY ww @& ow Bw Bw Bw mw ow ow oa NO oO FF Ww NH =~ DOD O© DA NN DOa BR WD = force and effect as a written signature, for purposes of the Federal Rules of Bankruptcy Procedure and the Local Bankruptcy Rules of this Court, including Fed. R. Bankr. P. 9011 and L.B.R. 9004-1(c), and for any other purpose for which a signature is required in connection with proceedings before the Court. Unless the electronically filed document has been scanned and shows the user’s original signature, the signature of the electronic filer under whose username and password the document was submitted shall be preceded by an /s/ and typed in the space where the signature would otherwise appear. C. Signatures of Other Persons: Signatures of persons other than the electronic filer may be indicated by either: i. Submitting a scanned copy of the originally signed document; ii. Attaching a scanned copy of the signature page(s) to the electronic document; or iii. Through the use of “/s/ Name” in the signature block where the signatures would otherwise appear. Electronically filed documents on which “/s/ Name” is used to indicate the signatures of persons other than the electronic filer shall be subject to the retention requirements set forth below. d. The use of “/s/ Name”on documents constitutes the electronic filer’s representation that an originally signed copy of the document exists and is in the filer’s possession at the time of filing. 11. Retention Requirements When /s/ 5 1 8 7 1 3 447 1579 97 24 81.876289 Name’ 5 1 8 7 1 4 553 1580 20 23 96.208824 is 5 1 8 7 1 5 582 1580 69 24 96.318855 used 5 1 8 7 1 6 660 1580 21 24 96.318855 in 5 1 8 7 1 7 691 1586 33 18 96.697548 an 5 1 8 7 1 8 733 1581 190 31 96.450760 electronically 5 1 8 7 1 9 929 1581 60 24 96.199013 filed 5 1 8 7 1 10 997 1581 176 25 47.429451 document 5 1 8 7 1 11 1140 1575 26 43 47.429451 to 5 1 8 7 1 12 1181 1583 112 24 95.035889 indicate 5 1 8 7 1 13 1301 1583 44 24 96.232834 the 5 1 8 7 1 14 1354 1583 117 31 96.232834 required 4 1 8 7 2 0 200 1642 1271 32 -1 5 1 8 7 2 1 200 1642 148 31 96.375359 signatures 5 1 8 7 2 2 355 1643 29 24 96.992523 of 5 1 8 7 2 3 389 1649 114 25 96.988358 persons 5 1 8 7 2 4 504 1638 69 42 96.388206 other 5 1 8 7 2 5 588 1638 46 42 96.388206 than 5 1 8 7 2 6 659 1644 55 24 96.546509 that 5 1 8 7 2 7 720 1644 28 24 96.885056 of 5 1 8 7 2 8 752 1645 44 24 95.400345 the 5 1 8 7 2 9 803 1638 122 42 95.400345 electronic 5 1 8 7 2 10 941 1646 65 28 95.771698 filer, 5 1 8 7 2 11 1014 1646 45 24 96.390327 the 5 1 8 7 2 12 1066 1646 139 25 96.241669 electronic 5 1 8 7 2 13 1207 1638 57 42 96.241669 filer 5 1 8 7 2 14 1277 1638 57 42 96.654045 shall 5 1 8 7 2 15 1342 1648 78 23 96.964249 retain 5 1 8 7 2 16 1427 1648 44 24 96.987221 the 4 1 8 7 3 0 199 1707 1272 35 -1 5 1 8 7 3 1 199 1707 130 31 96.521187 originally 5 1 8 7 3 2 341 1707 94 31 96.628639 signed 5 1 8 7 3 3 449 1708 146 25 96.371895 document 5 1 8 7 3 4 607 1709 22 24 96.977554 in 5 1 8 7 3 5 643 1715 84 24 96.289787 paper 5 1 8 7 3 6 737 1709 64 24 96.198502 form 5 1 8 7 3 7 814 1709 39 24 96.717926 for 5 1 8 7 3 8 865 1716 34 17 95.797279 no 5 1 8 7 3 9 912 1709 56 25 95.797279 less 5 1 8 7 3 10 979 1710 63 24 96.872787 than 5 1 8 7 3 11 1055 1710 75 24 97.009834 three 5 1 8 7 3 12 1143 1711 38 31 97.014030 (3) 5 1 8 7 3 13 1193 1718 80 24 97.000801 years 5 1 8 7 3 14 1285 1712 128 30 96.521919 following 5 1 8 7 3 15 1426 1712 45 24 96.157997 the 4 1 8 7 4 0 199 1771 1272 36 -1 5 1 8 7 4 1 199 1771 100 31 96.968285 closing 5 1 8 7 4 2 308 1771 29 25 96.882393 of 5 1 8 7 4 3 349 1767 37 44 96.882393 the 5 1 8 7 4 4 394 1778 76 19 96.982330 case. 5 1 8 7 4 5 485 1772 40 25 95.697487 On 5 1 8 7 4 6 535 1774 110 28 95.697487 request 5 1 8 7 4 7 651 1773 25 24 96.772499 of 5 1 8 7 4 8 690 1773 37 24 96.935966 the 5 1 8 7 4 9 737 1773 86 29 95.594101 Court, 5 1 8 7 4 10 832 1774 45 24 95.594101 the 5 1 8 7 4 11 884 1774 142 25 96.815536 electronic 5 1 8 7 4 12 1032 1775 53 24 96.498329 filer 5 1 8 7 4 13 1091 1775 66 24 94.726418 shall 5 1 8 7 4 14 1165 1776 118 29 96.809341 produce 5 1 8 7 4 15 1291 1776 44 24 96.809341 the 5 1 8 7 4 16 1343 1777 128 30 96.797989 originally 4 1 8 7 5 0 199 1836 1272 35 -1 5 1 8 7 5 1 199 1836 93 31 96.262260 signed 5 1 8 7 5 2 300 1836 179 31 96.719299 document(s) 5 1 8 7 5 3 487 1836 38 26 95.603653 for 5 1 8 7 5 4 532 1837 98 25 95.603653 review. 5 1 8 7 5 5 644 1838 55 24 96.960098 The 5 1 8 7 5 6 706 1838 87 25 96.347054 failure 5 1 8 7 5 7 800 1839 25 24 96.347054 to 5 1 8 7 5 8 833 1838 34 25 95.927155 do 5 1 8 7 5 9 875 1845 32 19 95.927155 so 5 1 8 7 5 10 915 1845 60 24 93.277466 may 5 1 8 7 5 11 983 1839 106 25 90.391014 resultin 5 1 8 7 5 12 1097 1840 45 25 96.779335 the 5 1 8 7 5 13 1150 1840 144 31 96.779335 imposition 5 1 8 7 5 14 1302 1840 29 26 96.887665 of 5 1 8 7 5 15 1335 1841 136 25 96.623901 sanctions 4 1 8 7 6 0 199 1901 1270 33 -1 5 1 8 7 6 1 199 1906 34 18 96.263901 on 5 1 8 7 6 2 245 1901 45 24 93.296333 the 5 1 8 7 6 3 303 1901 103 24 91.709206 Court’s 5 1 8 7 6 4 419 1907 57 18 96.072235 own 5 1 8 7 6 5 490 1902 105 29 96.528786 motion, 5 1 8 7 6 6 609 1908 30 18 96.100319 or 5 1 8 7 6 7 650 1908 71 25 95.915375 upon 5 1 8 7 6 8 734 1903 45 24 96.496368 the 5 1 8 7 6 9 793 1903 96 24 96.920158 motion 5 1 8 7 6 10 903 1903 28 24 96.865547 of 5 1 8 7 6 11 940 1903 45 25 96.956108 the 5 1 8 7 6 12 997 1910 69 18 95.751106 case 5 1 8 7 6 13 1077 1905 110 28 95.751106 trustee, 5 1 8 7 6 14 1202 1905 60 24 96.512741 U.S. 5 1 8 7 6 15 1275 1905 120 29 96.511864 Trustee, 5 1 8 7 6 16 1409 1906 60 24 96.824066 U.S. 2 1 9 0 0 0 197 1964 348 32 -1 3 1 9 1 0 0 197 1964 348 32 -1 4 1 9 1 1 0 197 1964 348 32 -1 5 1 9 1 1 1 197 1964 131 31 96.358185 Attorney, 5 1 9 1 1 2 341 1970 30 19 97.015419 or 5 1 9 1 1 3 380 1964 76 25 96.534897 other 5 1 9 1 1 4 467 1965 78 31 95.983849 party. 2 1 10 0 0 0 1502 57 15 2107 -1 3 1 10 1 0 0 1502 57 15 2107 -1 4 1 10 1 1 0 1502 57

1 8 7 6 16 1409 1906 60 24 96.824066 U.S.

2 1 9 0 0 0 197 1964 348 32 -1 3 1 9 1 0 0 197 1964 348 32 -1 4 1 9 1 1 0 197 1964 348 32 -1 5 1 9 1 1 1 197 1964 131 31 96.358185 Attorney, 5 1 9 1 1 2 341 1970 30 19 97.015419 or 5 1 9 1 1 3 380 1964 76 25 96.534897 other 5 1 9 1 1 4 467 1965 78 31 95.983849 party. 2 1 10 0 0 0 1502 57 15 2107 -1 3 1 10 1 0 0 1502 57 15 2107 -1 4 1 10 1 1 0 1502 57 15 2107 -1 5 1 10 1 1 1 1502 57 15 2107 95.000000

Co Oo Oa N ODO oO fF WO DN = mM NM DM HD YB NY NY NY NM | | BSB Ba He se HSB gfe | FS on oa&4nk WO DN = DO DAN DO aA KF Ww DY = 12. Service The filer of an electronic document is responsible for serving that document on all entities entitled to receive it. Proof of service, in the form ofa certificate of service, shall be filed for all electronically filed documents. 13. Sealed Documents Requests to file documents under seal and documents ordered sealed shall be filed conventionally, and not electronically, unless specifically authorized by the Court. A paper copy of the order sealing documents shall be attached to the documents under seal and delivered to the Clerk’s Office. The Clerk will maintain sealed documents in paper format. 14. Technical Failure a. Technical failure shall not alter the filing party’s responsibility to comply with all applicable filing deadlines. b. An electronic filer whose filing is made untimely as the result of a documented, technical failure of the court’s computer system may seek appropriate relief from the Court. 15. Electronic Document Requirements a. Allelectronic filings must be submitted as portable document format (PDF) documents. PDF document images shall be scanned at 300 dots per inch (dpi) resolution using black and white or text scanning mode only. Grayscale or color PDF document images shall not be filed electronically. b. Allelectronically filed documents shall be prepared in strict compliance with L.B.R. 9004(1) and the current Revised Guidelines forthe Preparation of Documents (EDC 2-901) except the total number of pages shall not be noted in the upper left-hand corner on the first page of electronically filed documents as required by Guideline 3(1). c. The number of pages in a document shall not exceed 999 without prior authorization from the Clerk’s Office Electronic Filing System Administrator. 16. Public Access a. Electronic case files may be accessed by the general public from any Clerk’s Office lobby terminal and are available on the Internet from the court’s Internet web site

(www.caeb.uscourts.gov) through the Public Access to Court Electronic Records (e- CalWebPACER) information system. Any e-CalWebPACER subscriber may read, download, store, and print the full content of electronic documents." b. Information available on e-CalWebPACER shall not be downloaded for uses inconsistent with the privacy concerns of any person. Dated: October 24, 2003 / fere Michael S. McManus Chief Bankruptcy Judge Thomas C. Holman Bankruptcy Judge C) Jane Dickson McKeag W. Richard Lee Bankruptcy Judge Bankruptcy Judge ' A login and password are required to access the e-CalWebPACER system. E-CalWebPACER subscribers are charged a fee for access to case information.