Santa Clara /online-services/case-information-online/request

Santa Clara /online-services/case-information-online/requesting-cd-civil-case-index¶

Source: https://santaclara.courts.ca.gov/online-services/case-information-online/requesting-cd-civil-case-index

Requesting a CD of the Civil Case Index

What case information is available?

The Superior Court has a form (Order for CD-ROM Index form ) to request (at cost) a CD-ROM disk containing information downloaded from the Court’s Case Information Portal .

Public access to trial court records maintained in electronic format is governed by California Rules of Court, Title 2 , specifically Division 4 (Court Records), Chapter 2 (Public Access to Electronic Trial Court Records), rules 2.500 through 2.507. Click to start at Rule 2.500 and then use the "Next Rule >>" link at the top of each page to continue viewing the applicable rules through Rule 2.507.

Civil Case Index (CD-ROM)

The Court offers a Civil Case Index that contains bulk case information extracted from the Case Information Portal. This information is provided for reference purposes only and is not the official court record.

What Information is Included?

The Civil Case Index includes the following data elements:

Case number, title, file date, disposition date, status, and case type

Associated case numbers and type of relationship between the cases

Party name and type

Name and address of counsel

Motion, document, and order information, including:

Description

File date

Parties by and against whom filed

Ruling description and ruling date

Scheduled event information, including:

Date, time, department, and event type

Result type and date

Notice print date and reset date

How Current is the Information?

The data provided reflects information contained on the Court’s civil case management system through the last complete quarter preceding the date of the request.

Bulk data is updated on a quarterly, shortly after the end of each quarter.

Data is provided in tab delimited ASCII text format

A data dictionary is included to define each data element.

While the Court makes reasonable efforts to keep the information, the Court assumes no responsibility for errors, omissions, or inaccuracies in the data provided.

Disclaimer and Terms of Use

The Civil Case Index is provided “as is.” The Court:

Assumes no liability for the accuracy or completeness of the data

Is not responsible for any damage or injury resulting from use or misuse of the data

Will replace a defective disk at no additional charge

Use of the data is at the requester’s own risk. The Court is not liable for consequential damages arising from use of the disk or the information it contains. See the CD-ROM Terms and Conditions for more information.

Is There a Charge for the Civil Case Index?

Yes. The Court charges:

The actual cost of producing the disk, and

Administrative costs associated with processing the request

A Civil Case Index may not be requested by the same individual or organization more than once per calendar quarter. Preparing bulk data compilations places demands on Court resources; therefore, the Court reserves the right to modify or discontinue this service if the burden becomes excessive.

How to Request a Civil Case Index (CD-ROM)

You may request the Civil Case Index data on a CD-ROM.

Step 1: Submit a Request

Complete the Case Index Request form

Submit the completed form and payment (if required) to the Clerk’s Office

You will be contacted with delivery details once your request is processed.

Step 2: Fees & Delivery

Fees are set by local court rule and may vary by format

You will be notified of the applicable fee during processing

Payment instructions are provided on the request form

Alternative Ways to Access Case Information

If you do not need bulk data, you may wish to use one of the following options:

Search Case Information Online

You may search and view case information through the Court’s Case Information Portal.

Photograph Court Records Using Personal Equipment (AB 1524)

Effective January 1, 2026, California law permits members of the public who are entitled to view electronic court records to use their own camera or cell phone camera to photograph records displayed on public access terminals as a method of copying them.

Photography is permitted only where viewing is allowed and solely for the purpose of copying records. The use of cameras or recording equipment for other purposes may still be restricted within court facilities.